Program Administrator-Directorate of Management and Budget
This position is not in the Classified Service of New York State, but is covered under New York State Military Law. If selected, current Civil Service employees will lose their seniority within the Classified Service, thereby exempting them from applying for promotional exams within Civil Service. This position will be assigned to the - Directorate of Management and Budget (MNBF) providing support to the overall operations. Specifically, the position will be assigned in the Business Unit. The Program Administrator provides support to the Program Managers assisting with administration and budgeting as it relates to the Directorate. The Program Administrator may also perform special studies and research projects. Incumbent performs a variety of assignments that are moderately complex and is expected to perform duties with considerable independence and professionalism. At times, assignments may be from different units within MNBF. The Program Administrator reviews, analyzes, and makes recommendations on funding; monitors/analyzes expenditures of approved funds for effective and efficient utilization; and may participate in studies of budgetary issues and agency programs and operations. Program Administrator may be required to supervise subordinate staff. The position performs responsibilities in accordance with all current and amended, DMNA policies and procedures, federal and state statutes, and where applicable, the contract bargaining agreement and requirements of the National Guard Bureau (NGB), specifically the Master Cooperative Agreement (MCA) and supporting regulations. The position may report to state and/or federal supervisory personnel. Specifically, duties may include, but are not limited to, the following:
o Prepares Federal and State financial documentation for purchasing, contracting and reconciliation of both Federal and State funds utilizing agency data systems. o Monitors program and fiscal operations to ensure that assigned budgets are executed in accordance with approved plans and administrative and budgetary guidelines. o Assists with the development of annual budget and financial plans. o Monitors compliance within approved expenditure plans by reviewing periodic activity and expenditure reports. o Evaluates budgetary actions and decisions in a given fiscal year to determine possible adverse impact on future annual budget requests. o Conducts in-depth studies and research of issues, programs or operations and prepares reports and makes recommendations. o Attends meetings with agency personnel to collect information to formulate plans and recommendations. o Represents executive and management staff at meetings, hearings, committees and conferences. o Conducts facility and worksite visits and audits. o Has frequent verbal, written and face-to-face communication with program staff, agency staff and staff of other Federal, State and local agencies. o Prepares/maintains budgetary and financial reports, forms and documents. o Assists with review, edits, and preparation of various D&C related documents to include bids, proposals and design correspondence. o In coordination with other staff, tracks and monitors permits. o Will complete and attend training as required. o Periodic overtime may be required o Periodic travel will be required using various modes of transportation. o Performs other duties as assigned. JOB REQUIREMENTS:
o Required to have or successfully complete within 90 days of receiving computer access training in the Statewide Financial System (SFS), the General Fund Enterprise Business System (GFEBS), and other data systems as required by job assignments. o Knowledge of Federal and State budgetary and purchasing procedures. o Knowledge of applicable laws, rules and regulations. o Knowledge of Federal, State and local agency operations and policies. o Must have strong organizational skills. o Ability to perform tasks independently without supervision. o Experience in multi-tasking and prioritizing multiple deadlines. o Strong written and verbal communication skills. o Ability to prepare written material in a clear and concise form. o Experience in meeting multiple deadlines. o Ability to train and supervise subordinates. o Ability to read and write in English. o Demonstrate reliability and trustworthiness. Additional Preferred Skills:
o Experience working with SFS. o Experience in design or construction administration related work environment or project management position with the ability to discuss construction project programs and procedures with other agencies, contractors and fiscal managers. o Experience with the administration of Federal grants. o Supervisory experience.
Job Function
This position is not in the Classified Service of New York State, but is covered under New York State Military Law. If selected, current Civil Service employees will lose their seniority within the Classified Service, thereby exempting them from applying for promotional exams within Civil Service. This position will be assigned to the - Directorate of Management and Budget (MNBF) providing support to the overall operations. Specifically, the position will be assigned in the Business Unit. The Program Administrator provides support to the Program Managers assisting with administration and budgeting as it relates to the Directorate. The Program Administrator may also perform special studies and research projects. Incumbent performs a variety of assignments that are moderately complex and is expected to perform duties with considerable independence and professionalism. At times, assignments may be from different units within MNBF. The Program Administrator reviews, analyzes, and makes recommendations on funding; monitors/analyzes expenditures of approved funds for effective and efficient utilization; and may participate in studies of budgetary issues and agency programs and operations. Program Administrator may be required to supervise subordinate staff. The position performs responsibilities in accordance with all current and amended, DMNA policies and procedures, federal and state statutes, and where applicable, the contract bargaining agreement and requirements of the National Guard Bureau (NGB), specifically the Master Cooperative Agreement (MCA) and supporting regulations. The position may report to state and/or federal supervisory personnel. Specifically, duties may include, but are not limited to, the following:
o Prepares Federal and State financial documentation for purchasing, contracting and reconciliation of both Federal and State funds utilizing agency data systems. o Monitors program and fiscal operations to ensure that assigned budgets are executed in accordance with approved plans and administrative and budgetary guidelines. o Assists with the development of annual budget and financial plans. o Monitors compliance within approved expenditure plans by reviewing periodic activity and expenditure reports. o Evaluates budgetary actions and decisions in a given fiscal year to determine possible adverse impact on future annual budget requests. o Conducts in-depth studies and research of issues, programs or operations and prepares reports and makes recommendations. o Attends meetings with agency personnel to collect information to formulate plans and recommendations. o Represents executive and management staff at meetings, hearings, committees and conferences. o Conducts facility and worksite visits and audits. o Has frequent verbal, written and face-to-face communication with program staff, agency staff and staff of other Federal, State and local agencies. o Prepares/maintains budgetary and financial reports, forms and documents. o Assists with review, edits, and preparation of various D&C related documents to include bids, proposals and design correspondence. o In coordination with other staff, tracks and monitors permits. o Will complete and attend training as required. o Periodic overtime may be required o Periodic travel will be required using various modes of transportation. o Performs other duties as assigned. JOB REQUIREMENTS:
o Required to have or successfully complete within 90 days of receiving computer access training in the Statewide Financial System (SFS), the General Fund Enterprise Business System (GFEBS), and other data systems as required by job assignments. o Knowledge of Federal and State budgetary and purchasing procedures. o Knowledge of applicable laws, rules and regulations. o Knowledge of Federal, State and local agency operations and policies. o Must have strong organizational skills. o Ability to perform tasks independently without supervision. o Experience in multi-tasking and prioritizing multiple deadlines. o Strong written and verbal communication skills. o Ability to prepare written material in a clear and concise form. o Experience in meeting multiple deadlines. o Ability to train and supervise subordinates. o Ability to read and write in English. o Demonstrate reliability and trustworthiness. Additional Preferred Skills:
o Experience working with SFS. o Experience in design or construction administration related work environment or project management position with the ability to discuss construction project programs and procedures with other agencies, contractors and fiscal managers. o Experience with the administration of Federal grants. o Supervisory experience.
Salary Range:
From $62049 to $74887 Annually
Minimum Qualification
This position is not in the Classified Service of New York State, but is covered under New York State Military Law. If selected, current Civil Service employees will lose their seniority within the Classified Service, thereby exempting them from applying for promotional exams within Civil Service. Three (3) years of full-time permanent State service in a position allocated to SG-13 or higher in which duties include accounting, purchasing, bookkeeping or similar duties and responsibilities; OR An Associate's degree in a finance related field of study and four (4) years of full-time experience in which 50% or more of your time must have included accounting, bookkeeping, data gathering and analysis in relation to numbers or money, tabulations and calculations or similar duties and responsibilities. OR A Bachelor's Degree in a finance related field with a minimum of two (2) years of full-time experience in which 50% or more of your time must have included accounting, bookkeeping, data gathering and analysis in relation to numbers or money, tabulations and calculations or similar duties and responsibilities. AND Must be at least 18 years old and have a High School Diploma or GED. Must be able to read and write in English. Must be proficient in and able to independently use Microsoft Office software - MSWord and Excel. Ability to use PowerPoint and/or Access also preferred. Must possess a valid driver's license to operate a motor vehicle in the State of New York. Must report any changes to supervisory chain and State Human Resources (MNHS). Required to have or successfully complete within 90 days of receiving computer access, all training associated with assigned data systems such as SFS and the Statewide Learning Management System (SLMS) and/or other computer training as related to duty assignments. In accordance with NGB standards, will be required to obtain and maintain a favorable background investigation, and have an appropriate clearance to allow access to computer networks and restricted areas to determine suitability, loyalty, and trustworthiness. Minimally a National Agency Check with Inquiry (NACI) will be completed - dependent on current regulation, a SECRET clearance may be required - especially at Air Bases when flight line access requires SECRET. Other combinations of education and work experience, including military, may be considered, however, candidate must demonstrate direct relevance and comparable combined years of experience/education to the job duties and abilities noted above. At all times, the employee MUST maintain minimum standards in accordance with current , and as amended, agency, statutory and NGB requirements and directives; failure to do so will subject the individual to disciplinary action, including possible termination. NOTE:
Position standards illustrate the nature, extent and scope of duties and responsibilities of the position described. Standards cannot and do not include all of the work that might be appropriately performed by the incumbent. The minimum qualifications above are those which were required for appointment at the time the Position Standards were written. Please contact State Human Resources Management for any further information regarding the position requirements.Estimated Salary: $20 to $28 per hour based on qualifications.
o Prepares Federal and State financial documentation for purchasing, contracting and reconciliation of both Federal and State funds utilizing agency data systems. o Monitors program and fiscal operations to ensure that assigned budgets are executed in accordance with approved plans and administrative and budgetary guidelines. o Assists with the development of annual budget and financial plans. o Monitors compliance within approved expenditure plans by reviewing periodic activity and expenditure reports. o Evaluates budgetary actions and decisions in a given fiscal year to determine possible adverse impact on future annual budget requests. o Conducts in-depth studies and research of issues, programs or operations and prepares reports and makes recommendations. o Attends meetings with agency personnel to collect information to formulate plans and recommendations. o Represents executive and management staff at meetings, hearings, committees and conferences. o Conducts facility and worksite visits and audits. o Has frequent verbal, written and face-to-face communication with program staff, agency staff and staff of other Federal, State and local agencies. o Prepares/maintains budgetary and financial reports, forms and documents. o Assists with review, edits, and preparation of various D&C related documents to include bids, proposals and design correspondence. o In coordination with other staff, tracks and monitors permits. o Will complete and attend training as required. o Periodic overtime may be required o Periodic travel will be required using various modes of transportation. o Performs other duties as assigned. JOB REQUIREMENTS:
o Required to have or successfully complete within 90 days of receiving computer access training in the Statewide Financial System (SFS), the General Fund Enterprise Business System (GFEBS), and other data systems as required by job assignments. o Knowledge of Federal and State budgetary and purchasing procedures. o Knowledge of applicable laws, rules and regulations. o Knowledge of Federal, State and local agency operations and policies. o Must have strong organizational skills. o Ability to perform tasks independently without supervision. o Experience in multi-tasking and prioritizing multiple deadlines. o Strong written and verbal communication skills. o Ability to prepare written material in a clear and concise form. o Experience in meeting multiple deadlines. o Ability to train and supervise subordinates. o Ability to read and write in English. o Demonstrate reliability and trustworthiness. Additional Preferred Skills:
o Experience working with SFS. o Experience in design or construction administration related work environment or project management position with the ability to discuss construction project programs and procedures with other agencies, contractors and fiscal managers. o Experience with the administration of Federal grants. o Supervisory experience.
Job Function
This position is not in the Classified Service of New York State, but is covered under New York State Military Law. If selected, current Civil Service employees will lose their seniority within the Classified Service, thereby exempting them from applying for promotional exams within Civil Service. This position will be assigned to the - Directorate of Management and Budget (MNBF) providing support to the overall operations. Specifically, the position will be assigned in the Business Unit. The Program Administrator provides support to the Program Managers assisting with administration and budgeting as it relates to the Directorate. The Program Administrator may also perform special studies and research projects. Incumbent performs a variety of assignments that are moderately complex and is expected to perform duties with considerable independence and professionalism. At times, assignments may be from different units within MNBF. The Program Administrator reviews, analyzes, and makes recommendations on funding; monitors/analyzes expenditures of approved funds for effective and efficient utilization; and may participate in studies of budgetary issues and agency programs and operations. Program Administrator may be required to supervise subordinate staff. The position performs responsibilities in accordance with all current and amended, DMNA policies and procedures, federal and state statutes, and where applicable, the contract bargaining agreement and requirements of the National Guard Bureau (NGB), specifically the Master Cooperative Agreement (MCA) and supporting regulations. The position may report to state and/or federal supervisory personnel. Specifically, duties may include, but are not limited to, the following:
o Prepares Federal and State financial documentation for purchasing, contracting and reconciliation of both Federal and State funds utilizing agency data systems. o Monitors program and fiscal operations to ensure that assigned budgets are executed in accordance with approved plans and administrative and budgetary guidelines. o Assists with the development of annual budget and financial plans. o Monitors compliance within approved expenditure plans by reviewing periodic activity and expenditure reports. o Evaluates budgetary actions and decisions in a given fiscal year to determine possible adverse impact on future annual budget requests. o Conducts in-depth studies and research of issues, programs or operations and prepares reports and makes recommendations. o Attends meetings with agency personnel to collect information to formulate plans and recommendations. o Represents executive and management staff at meetings, hearings, committees and conferences. o Conducts facility and worksite visits and audits. o Has frequent verbal, written and face-to-face communication with program staff, agency staff and staff of other Federal, State and local agencies. o Prepares/maintains budgetary and financial reports, forms and documents. o Assists with review, edits, and preparation of various D&C related documents to include bids, proposals and design correspondence. o In coordination with other staff, tracks and monitors permits. o Will complete and attend training as required. o Periodic overtime may be required o Periodic travel will be required using various modes of transportation. o Performs other duties as assigned. JOB REQUIREMENTS:
o Required to have or successfully complete within 90 days of receiving computer access training in the Statewide Financial System (SFS), the General Fund Enterprise Business System (GFEBS), and other data systems as required by job assignments. o Knowledge of Federal and State budgetary and purchasing procedures. o Knowledge of applicable laws, rules and regulations. o Knowledge of Federal, State and local agency operations and policies. o Must have strong organizational skills. o Ability to perform tasks independently without supervision. o Experience in multi-tasking and prioritizing multiple deadlines. o Strong written and verbal communication skills. o Ability to prepare written material in a clear and concise form. o Experience in meeting multiple deadlines. o Ability to train and supervise subordinates. o Ability to read and write in English. o Demonstrate reliability and trustworthiness. Additional Preferred Skills:
o Experience working with SFS. o Experience in design or construction administration related work environment or project management position with the ability to discuss construction project programs and procedures with other agencies, contractors and fiscal managers. o Experience with the administration of Federal grants. o Supervisory experience.
Salary Range:
From $62049 to $74887 Annually
Minimum Qualification
This position is not in the Classified Service of New York State, but is covered under New York State Military Law. If selected, current Civil Service employees will lose their seniority within the Classified Service, thereby exempting them from applying for promotional exams within Civil Service. Three (3) years of full-time permanent State service in a position allocated to SG-13 or higher in which duties include accounting, purchasing, bookkeeping or similar duties and responsibilities; OR An Associate's degree in a finance related field of study and four (4) years of full-time experience in which 50% or more of your time must have included accounting, bookkeeping, data gathering and analysis in relation to numbers or money, tabulations and calculations or similar duties and responsibilities. OR A Bachelor's Degree in a finance related field with a minimum of two (2) years of full-time experience in which 50% or more of your time must have included accounting, bookkeeping, data gathering and analysis in relation to numbers or money, tabulations and calculations or similar duties and responsibilities. AND Must be at least 18 years old and have a High School Diploma or GED. Must be able to read and write in English. Must be proficient in and able to independently use Microsoft Office software - MSWord and Excel. Ability to use PowerPoint and/or Access also preferred. Must possess a valid driver's license to operate a motor vehicle in the State of New York. Must report any changes to supervisory chain and State Human Resources (MNHS). Required to have or successfully complete within 90 days of receiving computer access, all training associated with assigned data systems such as SFS and the Statewide Learning Management System (SLMS) and/or other computer training as related to duty assignments. In accordance with NGB standards, will be required to obtain and maintain a favorable background investigation, and have an appropriate clearance to allow access to computer networks and restricted areas to determine suitability, loyalty, and trustworthiness. Minimally a National Agency Check with Inquiry (NACI) will be completed - dependent on current regulation, a SECRET clearance may be required - especially at Air Bases when flight line access requires SECRET. Other combinations of education and work experience, including military, may be considered, however, candidate must demonstrate direct relevance and comparable combined years of experience/education to the job duties and abilities noted above. At all times, the employee MUST maintain minimum standards in accordance with current , and as amended, agency, statutory and NGB requirements and directives; failure to do so will subject the individual to disciplinary action, including possible termination. NOTE:
Position standards illustrate the nature, extent and scope of duties and responsibilities of the position described. Standards cannot and do not include all of the work that might be appropriately performed by the incumbent. The minimum qualifications above are those which were required for appointment at the time the Position Standards were written. Please contact State Human Resources Management for any further information regarding the position requirements.Estimated Salary: $20 to $28 per hour based on qualifications.
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