Purchasing Agent- REPOST
This position is not in the Classified Service of New York State, but is covered under New York State Military Law. If selected, current Civil Service employees will lose their seniority within the Classified Service, thereby exempting them from applying for promotional exams within Civil Service. Under the direction of the Director of Management and Budget, Purchasing Contract Administrator, and/or assigned supervisor, the purchasing unit is responsible for the agency purchasing program and incumbent will oversee as well as purchase a variety of supplies, materials, equipment and services required by departments/directorates. Incumbent will ensure purchasing activities are implemented in accordance with State contracts and open market buying rules and regulations issued by the Department of Law (OAG), Office of General Services (OGS) and the Office of the State Comptroller (OSC). When applicable, incumbent will properly incorporate National Guard Bureau rules for the purchasing of goods and services. The position performs responsibilities in accordance with all statutory, agency and labor contract requirements and where applicable, in accordance with National Guard Bureau (NGB) standards, specifically those requirements of the Master Cooperative Agreement between NGB and DMNA - current and as amended for all. The position may report to state and/or federal supervisory personnel. Responsibilities include but are not limited to the following:
o Receives, reviews and processes requests from agency program departments for the purchasing and or contracting of all types of goods and services. o During review and processing ensures proper vendor selection procedures are applied - to be purchased from preferred supplier, through an existing contract, or purchased in the open market. o Ensures funds are available. o Prepares and processes purchase orders in accordance with requirements. o Prepares bid proposals and specifications for items to be placed under contract. Ensures all language and procedures meet requirements. Prepares for and may preside at bid openings. o Reviews bids for accuracy and completeness and awards or recommends award of contract based on requirements. o Processes contracts according to rules and regulations and prepares correspondence accompanying award correspondence. o Follows up on complaints concerning purchases and requisitions. o Supervises support staff in the preparation and processing of documents and maintaining office files and inventory records. o Plans, schedules and assigns tasks, provides technical guidance and direction and reviews work in progress and upon completion to ensure compliance with guidelines, policy and procedures. o For all emergency purchasing, ensures goods and services are acquired in accordance with agency requirements, maintains meticulous records, and performs reconciliation of records at completion. o After emergency activations of New York Military Forces, provides emergency purchase information necessary to complete funding reimbursement requests such as Federal Emergency Management Agency (FEMA). o Provides assistance to staff when problems arise. Interprets procedures and policy and resolves work problems with staff, suggesting and discussing better ways to accomplish tasks. o Must successfully complete training for any required state and federal specific software and data systems such as the Statewide Financial System (SFS) and the Statewide Learning Management Systems (SLMS). o Trains staff in the procedures and techniques required in the performance of their jobs and evaluates their work performance. o Periodic travel will be required (in-state and out-of-state) to other facilities; to attend training; or other requirements related to duties as needed. Travel will utilize various modes of transportation. o Attend and complete training as required. o May perform supervisory duties. o May require overtime. o Other job duties as assigned.
Job Function
This position is not in the Classified Service of New York State, but is covered under New York State Military Law. If selected, current Civil Service employees will lose their seniority within the Classified Service, thereby exempting them from applying for promotional exams within Civil Service. Under the direction of the Director of Management and Budget, Purchasing Contract Administrator, and/or assigned supervisor, the purchasing unit is responsible for the agency purchasing program and incumbent will oversee as well as purchase a variety of supplies, materials, equipment and services required by departments/directorates. Incumbent will ensure purchasing activities are implemented in accordance with State contracts and open market buying rules and regulations issued by the Department of Law (OAG), Office of General Services (OGS) and the Office of the State Comptroller (OSC). When applicable, incumbent will properly incorporate National Guard Bureau rules for the purchasing of goods and services. The position performs responsibilities in accordance with all statutory, agency and labor contract requirements and where applicable, in accordance with National Guard Bureau (NGB) standards, specifically those requirements of the Master Cooperative Agreement between NGB and DMNA - current and as amended for all. The position may report to state and/or federal supervisory personnel. Responsibilities include but are not limited to the following:
o Receives, reviews and processes requests from agency program departments for the purchasing and or contracting of all types of goods and services. o During review and processing ensures proper vendor selection procedures are applied - to be purchased from preferred supplier, through an existing contract, or purchased in the open market. o Ensures funds are available. o Prepares and processes purchase orders in accordance with requirements. o Prepares bid proposals and specifications for items to be placed under contract. Ensures all language and procedures meet requirements. Prepares for and may preside at bid openings. o Reviews bids for accuracy and completeness and awards or recommends award of contract based on requirements. o Processes contracts according to rules and regulations and prepares correspondence accompanying award correspondence. o Follows up on complaints concerning purchases and requisitions. o Supervises support staff in the preparation and processing of documents and maintaining office files and inventory records. o Plans, schedules and assigns tasks, provides technical guidance and direction and reviews work in progress and upon completion to ensure compliance with guidelines, policy and procedures. o For all emergency purchasing, ensures goods and services are acquired in accordance with agency requirements, maintains meticulous records, and performs reconciliation of records at completion. o After emergency activations of New York Military Forces, provides emergency purchase information necessary to complete funding reimbursement requests such as Federal Emergency Management Agency (FEMA). o Provides assistance to staff when problems arise. Interprets procedures and policy and resolves work problems with staff, suggesting and discussing better ways to accomplish tasks. o Must successfully complete training for any required state and federal specific software and data systems such as the Statewide Financial System (SFS) and the Statewide Learning Management Systems (SLMS). o Trains staff in the procedures and techniques required in the performance of their jobs and evaluates their work performance. o Periodic travel will be required (in-state and out-of-state) to other facilities; to attend training; or other requirements related to duties as needed. Travel will utilize various modes of transportation. o Attend and complete training as required. o May perform supervisory duties. o May require overtime. o Other job duties as assigned.
Salary Range:
From $62049 to $62049 Annually
Minimum Qualification
This position is not in the Classified Service of New York State, but is covered under New York State Military Law. If selected, current Civil Service employees will lose their seniority within the Classified Service, thereby exempting them from applying for promotional exams within Civil Service. Satisfactory completion of three (3) years in a position allocated to Salary Grade 13 or higher in which primary duties include accounting, purchasing, bookkeeping, finance, or similar duties and responsibilities. OR An Associate's degree in a finance or accounting related field and a minimum four (4) years of experience in which 50% or more of your time must have included accounting, purchasing, bookkeeping, finance, tabulations and calculations, preparing specifications and reviewing bid proposals, or similar duties and responsibilities and one (1) year of supervisory experience. OR A Bachelor's degree in a finance or accounting related field and a minimum two (2) years of experience in which 50% or more of your time must have included accounting, purchasing, bookkeeping, finance, tabulations and calculations, preparing specifications and reviewing bid proposals, or similar duties and responsibilities and one (1) year of supervisory experience. Must be at least 18 years of age and have a high school diploma or GED. Must be able to read and write in English. Must be familiar with and be able to independently use commonly utilized software programs such as Microsoft Word and Excel. Required to have or successfully complete within 90 days of receiving computer access, all SFS, SLMS and other computer training as related to position duties. Must have and maintain a valid driver's license to operate a motor vehicle in the State of New York. In accordance with NGB standards, will be required to obtain and maintain a favorable background investigation, and have an appropriate clearance to allow access to computer networks and restricted areas to determine suitability, loyalty, and trustworthiness. Minimally a National Agency Check with Inquiry (NACI) will be completed - dependent on current regulation, a SECRET clearance may be required. A combination of education and other work experience, including military, may be considered, however, candidate must demonstrate at least (6) years in total and direct relevance to the requirements noted above also including at least 1 year of supervisory experience. At all times, the employee MUST maintain minimum standards in accordance with current agency requirements and directives noted above; failure to do so will subject the individual to disciplinary action, including possible termination. NOTE:
Position standards illustrate the nature, extent and scope of duties and responsibilities of the position described. Standards cannot and do not include all of the work that might be appropriately performed by the incumbent. The minimum qualifications above are those which were required for appointment at the time the Position Standards were written. Please contact State Human Resources Directorate for current information on minimum requirements for appointment. Please contact State Human Resources Directorate for any further information regarding the position requirements.Estimated Salary: $20 to $28 per hour based on qualifications.
o Receives, reviews and processes requests from agency program departments for the purchasing and or contracting of all types of goods and services. o During review and processing ensures proper vendor selection procedures are applied - to be purchased from preferred supplier, through an existing contract, or purchased in the open market. o Ensures funds are available. o Prepares and processes purchase orders in accordance with requirements. o Prepares bid proposals and specifications for items to be placed under contract. Ensures all language and procedures meet requirements. Prepares for and may preside at bid openings. o Reviews bids for accuracy and completeness and awards or recommends award of contract based on requirements. o Processes contracts according to rules and regulations and prepares correspondence accompanying award correspondence. o Follows up on complaints concerning purchases and requisitions. o Supervises support staff in the preparation and processing of documents and maintaining office files and inventory records. o Plans, schedules and assigns tasks, provides technical guidance and direction and reviews work in progress and upon completion to ensure compliance with guidelines, policy and procedures. o For all emergency purchasing, ensures goods and services are acquired in accordance with agency requirements, maintains meticulous records, and performs reconciliation of records at completion. o After emergency activations of New York Military Forces, provides emergency purchase information necessary to complete funding reimbursement requests such as Federal Emergency Management Agency (FEMA). o Provides assistance to staff when problems arise. Interprets procedures and policy and resolves work problems with staff, suggesting and discussing better ways to accomplish tasks. o Must successfully complete training for any required state and federal specific software and data systems such as the Statewide Financial System (SFS) and the Statewide Learning Management Systems (SLMS). o Trains staff in the procedures and techniques required in the performance of their jobs and evaluates their work performance. o Periodic travel will be required (in-state and out-of-state) to other facilities; to attend training; or other requirements related to duties as needed. Travel will utilize various modes of transportation. o Attend and complete training as required. o May perform supervisory duties. o May require overtime. o Other job duties as assigned.
Job Function
This position is not in the Classified Service of New York State, but is covered under New York State Military Law. If selected, current Civil Service employees will lose their seniority within the Classified Service, thereby exempting them from applying for promotional exams within Civil Service. Under the direction of the Director of Management and Budget, Purchasing Contract Administrator, and/or assigned supervisor, the purchasing unit is responsible for the agency purchasing program and incumbent will oversee as well as purchase a variety of supplies, materials, equipment and services required by departments/directorates. Incumbent will ensure purchasing activities are implemented in accordance with State contracts and open market buying rules and regulations issued by the Department of Law (OAG), Office of General Services (OGS) and the Office of the State Comptroller (OSC). When applicable, incumbent will properly incorporate National Guard Bureau rules for the purchasing of goods and services. The position performs responsibilities in accordance with all statutory, agency and labor contract requirements and where applicable, in accordance with National Guard Bureau (NGB) standards, specifically those requirements of the Master Cooperative Agreement between NGB and DMNA - current and as amended for all. The position may report to state and/or federal supervisory personnel. Responsibilities include but are not limited to the following:
o Receives, reviews and processes requests from agency program departments for the purchasing and or contracting of all types of goods and services. o During review and processing ensures proper vendor selection procedures are applied - to be purchased from preferred supplier, through an existing contract, or purchased in the open market. o Ensures funds are available. o Prepares and processes purchase orders in accordance with requirements. o Prepares bid proposals and specifications for items to be placed under contract. Ensures all language and procedures meet requirements. Prepares for and may preside at bid openings. o Reviews bids for accuracy and completeness and awards or recommends award of contract based on requirements. o Processes contracts according to rules and regulations and prepares correspondence accompanying award correspondence. o Follows up on complaints concerning purchases and requisitions. o Supervises support staff in the preparation and processing of documents and maintaining office files and inventory records. o Plans, schedules and assigns tasks, provides technical guidance and direction and reviews work in progress and upon completion to ensure compliance with guidelines, policy and procedures. o For all emergency purchasing, ensures goods and services are acquired in accordance with agency requirements, maintains meticulous records, and performs reconciliation of records at completion. o After emergency activations of New York Military Forces, provides emergency purchase information necessary to complete funding reimbursement requests such as Federal Emergency Management Agency (FEMA). o Provides assistance to staff when problems arise. Interprets procedures and policy and resolves work problems with staff, suggesting and discussing better ways to accomplish tasks. o Must successfully complete training for any required state and federal specific software and data systems such as the Statewide Financial System (SFS) and the Statewide Learning Management Systems (SLMS). o Trains staff in the procedures and techniques required in the performance of their jobs and evaluates their work performance. o Periodic travel will be required (in-state and out-of-state) to other facilities; to attend training; or other requirements related to duties as needed. Travel will utilize various modes of transportation. o Attend and complete training as required. o May perform supervisory duties. o May require overtime. o Other job duties as assigned.
Salary Range:
From $62049 to $62049 Annually
Minimum Qualification
This position is not in the Classified Service of New York State, but is covered under New York State Military Law. If selected, current Civil Service employees will lose their seniority within the Classified Service, thereby exempting them from applying for promotional exams within Civil Service. Satisfactory completion of three (3) years in a position allocated to Salary Grade 13 or higher in which primary duties include accounting, purchasing, bookkeeping, finance, or similar duties and responsibilities. OR An Associate's degree in a finance or accounting related field and a minimum four (4) years of experience in which 50% or more of your time must have included accounting, purchasing, bookkeeping, finance, tabulations and calculations, preparing specifications and reviewing bid proposals, or similar duties and responsibilities and one (1) year of supervisory experience. OR A Bachelor's degree in a finance or accounting related field and a minimum two (2) years of experience in which 50% or more of your time must have included accounting, purchasing, bookkeeping, finance, tabulations and calculations, preparing specifications and reviewing bid proposals, or similar duties and responsibilities and one (1) year of supervisory experience. Must be at least 18 years of age and have a high school diploma or GED. Must be able to read and write in English. Must be familiar with and be able to independently use commonly utilized software programs such as Microsoft Word and Excel. Required to have or successfully complete within 90 days of receiving computer access, all SFS, SLMS and other computer training as related to position duties. Must have and maintain a valid driver's license to operate a motor vehicle in the State of New York. In accordance with NGB standards, will be required to obtain and maintain a favorable background investigation, and have an appropriate clearance to allow access to computer networks and restricted areas to determine suitability, loyalty, and trustworthiness. Minimally a National Agency Check with Inquiry (NACI) will be completed - dependent on current regulation, a SECRET clearance may be required. A combination of education and other work experience, including military, may be considered, however, candidate must demonstrate at least (6) years in total and direct relevance to the requirements noted above also including at least 1 year of supervisory experience. At all times, the employee MUST maintain minimum standards in accordance with current agency requirements and directives noted above; failure to do so will subject the individual to disciplinary action, including possible termination. NOTE:
Position standards illustrate the nature, extent and scope of duties and responsibilities of the position described. Standards cannot and do not include all of the work that might be appropriately performed by the incumbent. The minimum qualifications above are those which were required for appointment at the time the Position Standards were written. Please contact State Human Resources Directorate for current information on minimum requirements for appointment. Please contact State Human Resources Directorate for any further information regarding the position requirements.Estimated Salary: $20 to $28 per hour based on qualifications.
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